Voto à Distância
The voting form shall be completed should the shareholder elects to exercise his/her voting right remotely, under the terms of article 21-A and following articles of CVM Instruction 481/09.
In this case, the voting form shall be completed with the shareholder’s full name (or corporate name) and the enrollment number under the Ministry of Economy, whether legal entity (CNPJ) or individual (CPF), in addition to the e-mail address for any eventual contact.
In addition, in order for this form to be considered valid and the votes recorded herein are counted in the quorum for the general shareholder’s meeting, the following instructions shall be observed:
– all fields must be duly filled out;
– all pages must be initialed; and
– The last page must be signed by the shareholder or its legal representative(s), in accordance with applicable law.
The voting form must be printed and filled out by hand, with a readable handwrite, and shall indicate the address in which the shareholder desires to receive eventual information related to it.
Finally, the Company clarifies that all the documentation pertinent to the matter object of this form, including the Management’s Proposal, is at the shareholders’ disposal at the Company’s headquarters, at its electronic address (http: //www.ri.ccr. com.br/) and at the electronic addresses of B3 (www.b3.com.br) and CVM (www.cvm.gov.br).
The shareholder who decides to exercise his/her/its voting right remotely shall: (i) complete and send this form directly to the Company, or (ii) transmit the filling instructions to qualified service providers, according to the guidelines below.
1. Deliver directly to the Company
The shareholder who decides to exercise his/her/its voting right by sending the remote voting form directly to the Company must send the following documents, waived any requirement of signature notarization, documentation notarization or consularization/appostille:
- Remote voting form, duly filled out according to the guidelines described above;
- Proof of the Company’s shares ownership issued by the custodian institution or by the bookkeeping agent of the Company, depending on whether its shares are deposited at the central depositary or not; and
- Copy of the following documents:
(a) Individuals: personal identity card of the shareholder or, in the case of an attorney, the personal identity card of the attorney and the power of attorney.
(b) Legal entities: Most recent consolidated bylaws of the entity and the corporate documents that prove the legal representation of the shareholder and the personal identity card of the corresponding legal representatives and, in the case of an attorney, the personal identity card of the attorney and the corresponding power of attorney;
(c) Investment funds: Most recent consolidated bylaws of the investment fund (if the bylaws do not include the voting police of the investment fund, the form of complementary information or an equivalent document shall also be presented); bylaws of the manager or administrator of the investment fund, as the case may be, in accordance with the investment fund’s voting police, and the corporate documents that prove the legal representatives’ powers; the personal identity card of the corresponding legal representatives or attorney; and, in the case the legal representative or attorney is a legal entity, the same documents listed in the item “Legal Entities” above.
The following identification documents will be accepted, as long as they have the holder’s picture: identity card (RG and RNE), driver’s license (CNH), passports and professional class entity cards that are officially recognized as such.
The remote voting forms, accompanied by the supporting documents, must be received by the Company, in full order and in accordance with the above, no later than seven (7) days prior to the Shareholders’ Meeting, that is, until January 3rd, 2020 (this day included). Any voting forms received by the Company after the date will be disregarded.
In accordance to article 21-U of CVM Rule n. 481/09, the Company shall inform the shareholder up to three (3) days of the delivery of the voting forms if the documents received are satisfactory to the requirements for votes considered valid or, if necessary, the procedures and deadlines for eventual rectifications or resent of the voting form, noting that such rectifications or resent should be done in up to seven (7) days prior to the Shareholder’s Meeting, that is, by January 3rd, 2020 (this day included).
2. Send through service providers
The shareholder who decides to exercise his/her/its voting right by sending the remote voting form through service providers must transmit the voting form filling instructions to his/her/its custodian institution or to the bookkeeping institution of CCR’s shares, depending on whether their shares are held in central depository institution, in up to seven (7) days prior to the Shareholder’s Meeting, that is, by January 3rd, 2020 (this day included), unless a different deadline is established by the shareholder’s custodian institution.
The shareholders must contact the service providers who will receive the voting form filling instructions in order to verify the procedures established by them for the issuance of the instructions on remote voting form, as well as the documents and information required to do so.
The shareholder who decides to exercise his/her voting right by sending the remote voting form directly to the Company must, observing the guidelines describes on the previous items, send the remote voting form to:
(i) Avenida Chedid Jafet, 222, Bloco B – 5º andar, São Paulo, SP – CEP 04551-065, c/o Corporate Governance Department; or
(ii) Through the e-mail firstname.lastname@example.org.
To access the voting form at the Ordinary Shareholders’ Meeting, click here.