Voto à Distância
The voting form shall be completed should the shareholder elects to exercise his/her voting right remotely, under the terms of article 21-A and following articles of CVM Instruction 481/09.
In this case, the voting form shall be completed with the shareholder’s full name (or corporate name) and the enrollment number under the Ministry of Economy, whether legal entity (CNPJ) or individual (CPF), in addition to the e-mail address for any eventual contact.
In addition, for purposes of validation of the voting form and computation of all votes issued at the respective Meeting:
– all fields shall be duly completed;
– all pages shall be initialed; and
– at the end, the shareholder or his/her legal representative(s), however the case may be, under the terms of applicable legislation, shall sign the voting form.
Specifically with respect to the voting form at the Shareholders’ Meeting, the Company reinforces that the shareholder shall not concurrently issue votes (i) favorable to any matter relating to the election by majority or multiple vote issued by the Board of Directors (items 6, 7 or 8) and, at the same time, (ii) favorable to the separate election requested before the Board of Directors (item 9), under the penalty of cancellation of the votes issued with respect to such matters.
Finally, the Company emphasizes that the Management Proposals, which include the documents applicable to the matters to be resolved at the respective Shareholders’ Meetings, are available to the shareholders at the website of the Company (http://www.ri.ccr.com.br/), B3 (www.b3.com.br) and CVM (www.cvm.gov.br).
The shareholder that elects to remotely vote may: (i) complete and submit the voting form directly to the Company; or (ii) instruct qualified service providers to complete the voting form, as described below.
1. Submission of the voting form directly to the Company:
The shareholder that elects to remotely vote by directly submitting the voting form to the Company shall provide the following documents, not subject to certification, notarization and consularization:
- Voting form, printed and manually completed, in legible handwriting (printed), including the e-mail to receive eventual communications related thereto;
- Statement of his/her ownership interest, issued by the custodian or the bookkeeper of the Company’s shares, as his/her shares may be deposited or not with any depository;
- Copy of the following documents:
(a) Individuals: shareholder’s identity card and CPF and, if an attorney, the proxy.
(b) Legal entities: bylaws or articles of association, minutes of the election of the Board of Directors’ members (if any) and minutes of the election of the Executive Board’s members indicating the election of the legal representative(s) that attended to the meeting, as well as the identity card and CPF of the legal representative(s) and, if an attorney, the attorney’s identity card and CPF, and the proxy.
(c) Investment funds: fund’s regulation, bylaws or articles of association of the fund’s administrator or manager, however the case may be, minutes of the election of the legal representative(s) at the meeting and identity card of the legal representative(s) or attorney(s) and, should the legal representative or the attorney is a legal entity, the same documents referred to in item “Legal entities”.
The following documents shall be accepted, provided that with a photo: identity card (RG), foreigner identity card (RNE), driver card (CNH), passport or officially recognized professional class cards.
The remote voting forms, accompanied by the respective documentation, shall be received by the Company, in order and according to the provisions set forth above, within 7 (seven) days in advance from the respective meeting. Eventual remote voting forms received by the Company after such period shall be disregarded.
Under the terms of article 21-U of CVM Instruction 481/09, the Company shall inform the shareholder, within 3 (three) days from the receipt of the voting form, whether the documents received are satisfactory to validate the vote or, if necessary, the procedures and terms for eventual correction or new submission, it being understood that any eventual correction or new submission of the voting form shall be performed within 7 (seven) days in advance from the respective meeting.
2. Submission of the voting form through service providers:
The shareholder that elects to remotely vote through service providers shall provide the voting instructions to the custody agent or bookkeeper of the shares issued by the Company, according to the rules established by the custody agent or bookkeeper.
Accordingly, the shareholder shall contact his/her custody agent or bookkeeper, whether his/her shares are deposited or not with the depository, to verify the procedures for issuance of the voting instructions by form, as well as the documents and information requested in this regard.
3. Additional information:
Finally, in relation to the voting form at the Shareholders’ Meeting, regardless of the option selected by the shareholder (whether directly to the Company or through service provider), should the shareholder elects to complete the item relating to the separate election requested before the Board of Directors, the shareholder shall submit to the Company (email@example.com) the receipt of his/her continuous interest ownership over 3 (three) months, at least, immediately before the Shareholders’ Meeting, issued by the proper entity not before April 18, 2019, it being understood that such receipt shall solely be deemed valid if received in the e-mail referred to above through 12:00 p.m. of April 22, 2019.
The shareholder that elects to remotely vote by directly submitting the voting form to the Company shall, in compliance with the guidelines described in the abovementioned items, submit the remote voting form to:
(i) Avenida Chedid Jafet, 222, Bloco B – 5º andar, São Paulo, SP – CEP 04551-065, to the care of the Legal Department; or
(ii) by e-mail firstname.lastname@example.org.
To access the voting form at the Extraordinary Shareholders’ Meeting, click here.
To access the voting form at the Ordinary Shareholders’ Meeting, click here.